Taiwan Penghu District Prosecutors Office
Application to access the Archives
How to apply to access this Office’s Archives and how to get the application form to do so?
Members of the public need to come in person or may apply by mail to this Office's Service Center to request access to the Archives. You may also go to this Office website's Archive Service Area and download an application form to access the Archives. After completing the form, submit it in person or by mail to this Office.
What are the restrictions to access the Archives?
The applicant shall present his/her approval notification letter and his/her identification document(s). However, if you appoint an agent, the original authorization letter and the agent's or the applicant's identification document(s) shall be submitted to this Office's designated station to complete the formalities. Any person can apply for access to the Archives but restricted archives are limited in their access to only the concerned party or the stakeholder (supporting proof needs to be provided).
What is the processing time for the application to access the Archives?
Following receipt of an application to access the Archives (in the case of any inconsistent or incomplete information, then, from the date of the applicant's corrected application) this Office shall, in principle, within 30 days, notify the applicant, in writing, of the results of the application review. Shall the applicant fail to make amendments to his/her application within 7 days or if the applicant exceeds the delay awarded for amendment, this office shall reject the application and will state the reason(s) of its action.
What are the restrictions in the scope of application to access the Archives?
The Office may reject an application if the record is subject to any one of the following situation where:
- State secrets are concerned;
- Criminal information is concerned;
- Industrial and commercial secrets are concerned;
- Information about learning skills testing and data review is involved;
- Information about personnel and payroll is involved;
- Confidentiality obligation is required by law or by contract;
- The public interest or the legitimate interests of third party(ies) is or are to be maintained.
What rules does an applicant for access to Archives need to comply with?
When an applicant reads, transcribes or reproduces records, he/she shall maintain the integrity of the archived data and shall not commit any of the acts listed below. Violators, shall in accordance with the provisions of Article 26 of the Archives Act, be stopped in accessing the records requested.
- Add note(s), alter, replace, draw, punctuate or defaced the record(s).
- Disassemble completed bindings of the record(s).
- Use other means to destroy or modify the contents of the record(s).
- Take part or the whole volume of records and leave the Records Ready Room without permission.
- Shall not refuse to comply with the regulations, designed by the Office, when accessing the Archives.
What are the opening hours of the Records Ready Room?
The Records Ready Room is located on the first floor of the Taiwan Penghu District Prosecutors Office (No.309, Xiwen Village, Magong City, Penghu County). Opening hours to the records access, transcription or reproduction are from Monday to Friday, 9:00 to 12:00 and 14:00 to 17:00. Closed on national holidays.
What are the standard fees charged for records reading, transcription or reproduction?
1.Records reading and/or transcription is charged NT$20 for every 2 hours (same as mentioned below) or less than 2 hours.
2.Duplication is made on black and white photocopy paper. NT$2 is charged for every photocopy of size B4 (inclusive) or smaller and A3 photocopy paper size is charged NT$3 per sheet.
3.All other reproduction methods shall be based on the archive duplication standards set up by the National Archives Administration, National Development Council.