臺灣澎湖地方檢察署

Taiwan Penghu District Prosecutors Office

檔案應用申請Q&A

Application to access the Archives

Q1：

如何向本署申請檔案應用及取得檔案應用申請書？

How to apply to access this Office’s Archives and how to get the application form to do so?

A：

民眾得親自至本署為民服務中心或來信索取檔案應用申請書，本署網站檔案應用服務專區亦可下載檔案應用申請書，填寫完畢後以書面親自持送或郵寄本署提出申請。

Members of the public need to come in person or may apply by mail to this Office's Service Center to request access to the Archives. You may also go to this Office website's Archive Service Area and download an application form to access the Archives. After completing the form, submit it in person or by mail to this Office.

Q2：

檔案申請應用身分有何限制？

What are the restrictions to access the Archives?

A：

申請人應出示審核通知函及身分證明文件，若委託受任人，應加附委任書正本及代理人或委任人身份證明文件至本署指定場所完成登記手續。任何人均可為應用檔案之申請人，限制開放檔案則限當事人或利害關係人（需提供佐證資料）。

The applicant shall present his/her approval notification letter and his/her identification document(s). However, if you appoint an agent, the original authorization letter and the agent's or the applicant's identification document(s) shall be submitted to this Office's designated station to complete the formalities. Any person can apply for access to the Archives but restricted archives are limited in their access to only the concerned party or the stakeholder (supporting proof needs to be provided).

Q3：

申請檔案應用處理時間？

What is the processing time for the application to access the Archives?

A：

本署收到檔案應用申請後，原則自受理日起（有不合規定或資料不齊全者，自申請人補正之日起算）三十日內將審核結果以書面通知申請人；如經通知申請人於七日內補正，逾期不補正或不能補正者，本署得敘明理由駁回申請。

Following receipt of an application to access the Archives (in the case of any inconsistent or incomplete information, then, from the date of the applicant's corrected application) this Office shall, in principle, within 30 days, notify the applicant, in writing, of the results of the application review. Shall the applicant fail to make amendments to his/her application within 7 days or if the applicant exceeds the delay awarded for amendment, this office shall reject the application and will state the reason(s) of its action.

Q4：

檔案申請範圍有何限制？

What are the restrictions in the scope of application to access the Archives?

A：

檔案涉有下列情形之一者，本署得拒絕申請：

1. 有關國家機密者；
2. 有關犯罪資料者；
3. 有關工商祕密者；
4. 有關學識技能檢定及資料審查之資料者；
5. 有關人事及薪資資料者；
6. 依法令或契約有保密之義務者；
7. 其他為維護公共利益或第三人之正當權益者。

The Office may reject an application if the record is subject to any one of the following situation where:

1. State secrets are concerned;
2. Criminal information is concerned;
3. Industrial and commercial secrets are concerned;
4. Information about learning skills testing and data review is involved;
5. Information about personnel and payroll is involved;
6. Confidentiality obligation is required by law or by contract;
7. The public interest or the legitimate interests of third party(ies) is or are to be maintained.

Q5：

檔案應用申請人應遵守之規範？

What rules does an applicant for access to Archives need to comply with?

A：    

申請人閱覽、抄錄或複製檔案，應保持檔案資料之完整，並不得有下列各款行為，違反者依檔案法26條之規定，停止其應用檔案：

1. 添註、塗改、更換、抽取、圈點或污損檔案。
2. 拆散已裝訂完成之檔案。
3. 以其他方法破壞檔案或變更檔案內容。
4. 未經許可擅自持卷宗資料之一部分或全部離開檔案應用服務處所。
5. 應用檔案時須遵守本署所制定之應用規範。

When an applicant reads, transcribes or reproduces records, he/she shall maintain the integrity of the archived data and shall not commit any of the acts listed below. Violators, shall in accordance with the provisions of Article 26 of the Archives Act, be stopped in accessing the records requested.

1. Add note(s), alter, replace, draw, punctuate or defaced the record(s).
2. Disassemble completed bindings of the record(s).
3. Use other means to destroy or modify the contents of the record(s).
4. Take part or the whole volume of records and leave the Records Ready Room without permission.
5. Shall not refuse to comply with the regulations, designed by the Office, when accessing the Archives.

Q6：

本署檔案應用服務處所開放時間？

What are the opening hours of the Records Ready Room?

A：

本署檔案應用服務處所位於本署一樓（澎湖縣馬公市西文里西文澳309號），開放檔案閱覽、抄錄或複製時間為星期一至星期五上午九時至十二時及下午二時至五時，例假日及國定假日不開放。

The Records Ready Room is located on the first floor of the Taiwan Penghu District Prosecutors Office (No.309, Xiwen Village, Magong City, Penghu County). Opening hours to the records access, transcription or reproduction are from Monday to Friday, 9:00 to 12:00 and 14:00 to 17:00. Closed on national holidays.

Q7：

民眾申請檔案閱覽、抄錄或複製收費標準為何？

What are the standard fees charged for records reading, transcription or reproduction?

A：      

1.申請檔案閱覽、抄錄檔案每2小時收費新臺幣（下同）20元，不足2小時，以2小時計算。

2.複製以影印機黑白複印，B4（含）尺寸以下每張收費2元，A3尺寸每張收費3元。

3.其餘複製方式收費標準依國家發展委員會檔案管理局訂定之檔案複製收費標準表。

1.Records reading and/or transcription is charged NT$20 for every 2 hours (same as mentioned below) or less than 2 hours.

2.Duplication is made on black and white photocopy paper. NT$2 is charged for every photocopy of size B4 (inclusive) or smaller and A3 photocopy paper size is charged NT$3 per sheet.

3.All other reproduction methods shall be based on the archive duplication standards set up by the National Archives Administration, National Development Council.